HTWFC – Constitution & Rules

1 The Club shall be known as Huddersfield Town Women FootballClub hereinafter referred to as ‘the Club’.

2 The aims of the Club shall be the promotion of Women’s Football within and beyond Kirklees MC and in order to facilitate this aim the Club shall affiliate to such Associations, Competition and Leagues as shall be required to play friendly and competitive matches at all age groups and further as the Management  Committee shall decide.

3 The Club Shall be run by a Management Committee (” the Committee”) Whose officers shall include but not be restricted to the following:

Assistant Secretary

There shall be three further Ordinary Members of the Committee.

4 An Executive Committee (“EC”) shall be appointed annually by the Committee. The Club Chairman shall also be Chairman of the EC. The EC shall consist of a minimum of the Club Chairman and three other members and shall have the authority to deal with matters of Club discipline and any other such matter the Committee shall remit to it.

5 All registered players of the Club shall be members of the Club. The Club shall also include non-playing members who are not playing Members by reason of age or sex.

6(i) Membership fees shall be payable annually at an amount set by the Committee. Fees will become due on 1 August each year. Membership cards may be issued as proof of membership.

6(ii) Any members with fees outstanding at 30 November shall not be eligible to represent the Club in any capacity until such fees have been paid in full, subject to the discretion of the Committee.

7(i) An Annual General Meeting of all members shall be held by 30 June of each year. At least 21 days’ notice of the meeting shall be given. The minutes of the previous year’s Annual General Meeting and the Annual Accounts shall be available to members 14 days before the date of the Annual General Meeting together with a copy of the Agenda.

7(ii) Any member may raise any subject for discussion under the heading “Any Other Business” from the floor of the meeting without prior notification subject to the agreement of the Chairman, notwithstanding Rule 31.

7(iii) All matters upon which a vote is taken shall be decided by a show of hands of those members present. Postal votes shall be allowed. In the event that the votes cast are level, the Chairman shall have the casting vote. The Chairman shall not vote in any other circumstances.

8(i) The Management Committee of the Club shall be elected at the Annual General Meeting of the Club by a show of hands of those members attending. To ensure continuity the following officers shall be elected for the following periods:
Secretary – 3 years
Treasurer – 3 years

All other members of the Committee shall be elected for a fixed period of between one and three years to allow for rotation. Team Managers and/or Coaches shall be appointed in such a way as the Committee shall decide.

8(ii) All members of the Committee at the end of their term of office shall resign but may offer them for re-election.

8(iii) A Club Captain who shall be a registered player shall be nominated by at least five other playing members including at least two playing members from another team within the Club and elected annually by those playing members registered with the Club at the date of the Annual General Meeting and present at the Annual Meeting by a show of hands.

8(iv) The Committee shall have the authority to award honoraria to officers of the Club at their discretion.

9(i) The first Committee Meeting after the Annual General Meeting shall be held within 14 days of the Annual General Meeting.

9(ii) Any appointments shall be honorary and shall be for a period of one year but may be renewed.

9(iii) Team managers/coaches shall not be members of the Committee although they shall be members of the Club and may be elected to the Committee in another capacity in addition to their appointment as a Team Manager/Coach.

9(iv) All official matters concerning the Club shall be conducted through the Secretary with the exception of match reports for the local press.

10 The Committee shall invite a suitable person to be Club President. The President shall be a member of the Club. The President shall not be a member of the Committee.

11 The Appointment of Honorary Life Membership may be proposed by members of the Committee. Such nominations shall be made with the written consent of the nominee and shall be proposed and seconded in writing and submitted to the EC for approval.

Nominees will normally be expected to have given long and valuable service to the Club over a number of years.

12 The President and Honorary Life Members shall be entitled to attend Committee Meetings but shall not have voting rights in those capacities.

13(i) The Committee shall meet formally at least once every month. A quorum shall be sixty per cent of the elected committee members.

13(ii) Any member shall be free to make representations in writing to any Committee member at any time. All such representations shall be replied to by the Secretary within 14 days of the next following Committee Meeting.

13(iii) In the event of a vote being taken on any matter under discussion by the Committee, the Chairman of the Committee shall have a casting vote only.

14(i) The EC shall meet formally at least three times a year. A quorum shall be three members, including a Chairman. Minutes shall be taken.

14(ii) In the event of a vote being taken on any matter under discussion the Chairman of the meeting of the EC shall be entitled to vote.

15 The Committee shall have the power to establish such sub-Committees as they shall see fit to undertake specific functions and shall include a Social and Fundraising Committee and a Managers’ and Coaches Committee. Each sub-Committee shall be chaired by an officer of the Club, to be decided by the Committee. Such sub-Committees shall report to the Committee.

16 The Committee shall have the power to co-opt further members of the Club to serve on any committee or sub-committee including the EC as necessary. Such persons shall remain members of the Committee or sub-committee until the next Annual General Meeting when they shall resign but may offer themselves for election to the committee.

17(i) Any appointee of the Club who does not wish to be considered for re-appointment  shall advise the Secretary in writing within 28 days of the Annual General Meeting.

17 (ii) The Committee shall have the authority to require the resignation of any Officer of the Club, committee or sub-committee member or member of the Club where such person has been deemed guilty of bringing the Club into disrepute.

17(iii) The Committee shall not terminate any appointment or membership without the written agreement of the EC whose decision shall be final.

18 The Club shall be represented on such bodies as they are obliged or entitled and the Committee shall decide the Club’s representation.

19 All members and appointees o f the Club shall obey all the Rules set down by the Football Association and such other Associations, Competitions and Leagues to which the Club shall be affiliated, in addition to the Rules of the Club. In the event that the Club Rules run contrary to the above, then the Football Association, Association, Competition or League Rules shall prevail.

20(i) In the event that any member or appointee is disciplined by the Football Association or such other Association, Competition or League to which the Club is affiliated, the EC shall have the authority to consider the matter and may impose a (further) penalty upon the offender beyond and in addition to any imposed by the disciplining authority.

20(ii) Financial penalties imposed by the EC shall have regard to the offender’s ability to pay, their position within the Club or any other such matter as the EC shall deem appropriate. The EC shall also have the power to expel or suspend any member or appointee should they see fit, notwithstanding the provisions of Rule 20 (1).

20(iii) Any member or appointee expelled or suspended by the EC may be reported to any other associated organisation with a recommendation that such membership thereof be likewise suspended or terminated.

20(iv) Any EC penalty shall be notified in writing to the offender but shall not have effect until the expiry of 14 days after the offender shall have been so notified to allow time for appeal. Any appeal shall be in writing to the Chairman of the Club and the matter shall be put before the Management Committee to adjudicate on the appeal. The appellant shall have the right of attendance. The decision o f the Committee shall be final.

21 Notwithstanding any of the above the EC shall have the authority to investigate any instance of misconduct, whether reported to them or at their own instigation. Reports of misconduct must be made in writing to the Chairman of the Committee either in that capacity or as Chairman of the EC. In the event of any allegation being proven after investigation a penalty under Rule 20 may be imposed.

22 The Committee may call an Extraordinary General Meeting of members by giving at least 14 days’ written notification incorporating a fixed Agenda. An EGM may also be called by Members of the Club upon written application to the Secretary signed by at least 15 members.

23(i) The Committee shall have the power to seek financial support f or the Club from whatever source they deem necessary, consistent with the aims and image of the Club, bearing in mind Rule 24.

23(ii) The Committee shall be authorised to make discretionary contributions from Club funds towards travelling expenses of players who live outside a 30-mile radius of St George’s Square, Huddersfield.

23(iii) Any person representing the Club on official Club business may claim travelling expenses in line with the “officials” travelling expenses as laid down in the F A Women’s Premier League Regulations. The Rule shall not apply to persons attending Club activities.

23(iv) No person shall incur expenditure on behalf of the Club without the prior approval of any two of Chairman, Secretary o r Treasurer.

24 The Club shall not be financially dependent upon Huddersfield Town AFC Ltd.

25 The Club shall, however, seek to maintain and improve all links with Huddersfield Town AFC Ltd.

26 The Committee shall have power to investigate all possible improvements to the Club facilities offered to members on and off the pitch bearing in mind the minimum requirements of any Association, Competition or League to which the Club is affiliated.

27 The Accounting Year of the Club shall run from 1 June to 31 May.

28 Interest-bearing accounts shall be maintained by the Club with a recognised reputable financial institution. The Committee shall havethe authority to direct the Treasurer to open such accounts as shall be deemed necessary or expedient. Signatories to such account(s) shall be:

29 Any amendment to any Rule or part of this Constitution must be proposed and seconded in writing at least 28 days in advance of an Annual General Meeting or Extraordinary General Meeting called for that purpose and shall be adopted upon sixty per cent of members present voting in favour.

30 Any matter not covered by the above Rules and Constitution shall be decided by and at the discretion of the relevant Committee.